Virginia.gov

Collection of Wildlife for Scientific and/or Educational Purposes

Virginia Scientific Collection, Research, Survey Permit/Salvage Permit/Threatened & Endangered Species Permit Applications and Permit(s) Report Form and Instructions

A permit is required for any activities involving the capture of nongame species.

"Collection" includes all sampling activities that remove, even temporarily, any individuals from the natural environment. "Collection" also includes habitat disturbance such as turning over rocks/logs, putting down cover boards etc. as well as the capture and handling of species. "Salvage" includes all taking of species found dead. A permit is required for Scientific Collection and/or Salvage activities ANYWHERE in the Commonwealth of Virginia including federal lands.

The following items are REQUIRED to receive a Threatened & Endangered Species, Scientific Collection, or Bird Banding Permit:

  • Fully completed permit application, including specific species and location information and you MUST have a specific project that the permit is addressing; blanket permits will not be issued. Applications must be submitted at least 30 days prior to the start of the project.
  • The formal Project Proposal/Study Plan/Field Plan, must include specific information regarding the scientific affiliation or purpose of the project and include; collection methods to be used, data to be collected, specific species to be collected, the proposed and justified quantity to be collected/vouchered, and disposition methods. (Scientific Collection Permit Application Proposal Requirements (PDF))
  • A resume/CV, or other documentation, providing project and species or taxon specific experience and qualifications for each person listed on the application. Students without experience should list appropriate course and must be accompanied by the Principal Permittee. (this applies only to the Collection and Threatened & Endangered Species applications)
  • Copy of Federal Banding Permit (bird banding permit ONLY).
  • No hand written applications will be accepted.
  • All applications and other documentation must be provided electronically to collectionpermits@dgif.virginia.gov.

The following items are REQUIRED to receive a Salvage Permit:

  • Fully completed permit application.
  • Formal Proposal (Who/What/When/Where/(Why, Course curriculum will suffice))
  • No hand written applications will be accepted.
  • All applications and other documentation must be provided electronically to collectionpermits@dgif.virginia.gov.

Changes to Your Existing Permit(s)

If you need to make changes to your existing permit(s), you must submit a Supplemental Amendment Form. Amendment requests must also be submitted at least 30 days prior to the start of the requested activity. Amendments need to be submitted for any change to the existing permit. Examples: addition of species; changes in quantity to be collected; changes to the subpermittee list; new locations; new methods etc.

Justification must be provided for any addition of species and/or numbers and for new locations and methods. A resume/CV, or other documentation, must be provided for any new subpermittees. Resumes/CVs are only required for the addition of subpermittees to a collection or threatened & endangered species permit.

New Projects

Any new project(s), not previously attached to your existing permit, must be submitted as a new application(s) with all required documents.

Standard Conditions to Remember

  • Permittees must notify VDGIF of any incidental take of threatened or endangered species within 24 hours of the incident.
  • Permittees must notify VDGIF of any incidental observation or collection (and release) of threatened or endangered species within 5 days if they do not hold a Threatened & Endangered Species Permit.
  • Permittees must notify VDGIF a minimum of 7 days prior to each sampling event and include where and when the sampling will take place.
  • All species will be released as quickly as possible, collected using methods described in your project description and on your permit, and all mortalities documented.
  • ALL notifications MUST be made to: collectionpermits@dgif.virginia.gov

Permit Documents for Download

You must have a recent version of Adobe Reader. If you do not, you may obtain it for free from Adobe's website.

These forms are NOT Apple/Mac compatible.

Payment Options

Payment and submission of required documentation DOES NOT guarantee issuance of any permit.

Payment MUST be made at the time of application and may be made using one of the following methods:

Check, made payable to "Treasurer of Virginia" and mailed, along with a copy of the first page of the application form, to:

Virginia Department of Game and Inland Fisheries
Attn: Shirl Dressler
4010 West Broad Street
Richmond, VA 23230

OR

Via credit card (VISA or MasterCard),
Call (804) 367-6913
Print, complete and mail, along with a copy of the first page of the application, the Credit Card Authorization Form to the address above.

Report forms with all collection data for the year are due January 31.

Permit Report Form and Instructions for Download

PLEASE READ ALL INSTRUCTIONS BEFORE FILLING OUT YOUR REPORT!

To read the instructions, you must have a recent version of Adobe Reader. If you do not, you may obtain it for free from Adobe's website.

It is highly recommended that you save the form instead of opening it. This form/application is not designed or developed to run on the Apple Macintosh platform. You should download the reporting form/application each year to allow for any changes that may have been made to the form/application. You should NOT use the previous years reporting form/application. It is also recommended that you wait until at least October before starting your data entry, this will allow time for changes to be implemented and the new version posted to the website.

If there was no activity conducted under your permit(s), please submit an email to collectionpermits@dgif.virginia.gov containing the following statement: "No activity under Permit # (insert your permit number[s]) during (insert the appropriate year, i.e., 2008)."

For more information about Threatened and Endangered Species, Scientific Collection, Salvage Permit Applications and Permit(s) Report Form and Instructions, please contact:

Shirl Dressler
Virginia Department of Game & Inland Fisheries
4010 W. Broad St., Richmond, VA 23230
Phone: 804-367-6913
Email: CollectionPermits@dgif.virginia.gov

Exhibitor's Permit Application

  • Exhibitor's Permit: for the exhibit of live animals for educational purposes. One-year permit. Fee: $20.00 for state agencies, educational institutions, towns, etc. $50.00 for private businesses.

For information about exhibiting wildlife and exhibitor permit applications and reporting, please contact:

Dianne Waller
Virginia Department of Game & Inland Fisheries
4010 W. Broad St., Richmond, VA 23230
Phone: 804-367-9588
Email: dianne.waller@dgif.virginia.gov